5 Annual Maintenance Services for Property Managers

5 Annual Maintenance Services for Property Managers

Property managers know that “the property never sleeps.” While the needs are many, and ongoing 24/7, keeping the property in shape is key to keeping a happy and stable tenant base. One key element to achieving this is ensuring the comfort and safety of your residents through consistent property maintenance. While there's a long list of potential maintenance needs, focusing on preventative measures for crucial systems like HVAC can significantly reduce repair costs and tenant headaches down the line. 

As a trusted HVAC maintenance company serving San Diego, we are happy to recommend the top 5 annual maintenance services every property manager should prioritize.

Comprehensive HVAC System Inspection and Tune-Up

As a property manager, it is probably not a surprise that a well-maintained property attracts more tenants, spends less time on the market, and increases the value of the portfolio. 

Your property's heating, ventilation, and air conditioning system is the workhorse responsible for year-round comfort. Regular maintenance is essential for its efficient operation and extends its lifespan. An annual inspection by a qualified HVAC maintenance company like Allegiance Heating and Air should include:

  • Detailed Cleaning: Dust, dirt, and debris buildup can significantly reduce airflow and system efficiency. Technicians will thoroughly clean the evaporator coil, condenser coil, and blower fan to ensure optimal performance.
  • Component Inspection: Worn belts, failing bearings, and malfunctioning thermostats can lead to breakdowns. A thorough inspection identifies potential issues before they escalate into costly repairs.
  • Refrigerant Level Check: Low refrigerant levels reduce cooling capacity and increase energy consumption. Technicians will check refrigerant levels and top them off if necessary.
  • Safety Checks: Gas leaks and carbon monoxide emissions pose serious health risks. Technicians will inspect gas connections and ensure proper combustion to guarantee the safety of your tenants.
  • System Optimization: Technicians can calibrate thermostats, adjust airflow, and make minor adjustments to optimize system performance and efficiency.

Benefits: Reduced energy bills, improved comfort, fewer breakdowns, extended equipment lifespan, and early detection of potential problems.

Air Filter Replacement

Air filters are important for maintaining indoor air quality and protecting your HVAC system. They trap dust, pollen, and other airborne allergens, improving tenant health and comfort. Clogged filters restrict airflow, forcing the system to work harder, reducing efficiency, and increasing energy consumption. Here's a breakdown of air filter replacement frequency:

  • Disposable Filters: Replace disposable fiberglass filters every 1-3 months, depending on usage and the level of dust in the environment.
  • Pleated Filters: These more efficient filters can last 3-6 months, depending on the filter quality and usage.
  • HEPA Filters: High-Efficiency Particulate Air filters trap the most allergens and should be replaced every 6-12 months.

Benefits: Improved indoor air quality, increased HVAC system efficiency, reduced energy costs, and minimized wear and tear on the system.

Smoke and Carbon Monoxide Detector Testing

Life safety devices such as smoke detectors and carbon monoxide (CO) detectors are life-saving devices essential for tenant safety. Schedule annual inspections by a qualified technician to ensure they are functioning properly. Here's what the inspection entails:

  • Visual Inspection: Technicians will check for physical damage, dust buildup, and proper mounting.
  • Battery Testing: Batteries should be replaced yearly, even if the detector seems to be functioning.
  • Functional Testing: Technicians will use specialized tools to simulate a fire or CO leak and verify the alarms sound properly.

Benefits: Ensures the safety of your tenants from fire and carbon monoxide poisoning, meets legal requirements, and provides peace of mind for you and your residents.

Plumbing System Inspection and Maintenance

A well-maintained plumbing system prevents costly leaks, water damage, and tenant inconvenience. An annual inspection by a qualified plumber should include:

  • Leak Detection: Inspecting pipes, faucets, toilets, and drains for leaks can identify problems before they cause damage.
  • Faucet and Valve Check: Technicians will ensure all faucets and valves operate smoothly and without leaks.
  • Drain Cleaning: Clogged drains can be a major inconvenience for tenants. Technicians can utilize tools like drain snakes to remove clogs and prevent future backups.
  • Toilet Inspections: Inspecting for leaks, ensuring proper function of the flush mechanism, and checking for loose connections can prevent future issues.

Benefits: Prevents costly water damage, reduces tenant complaints, and ensures the smooth operation of the plumbing system.

Pest Control

Pests like rodents and insects pose a health risk and can damage your property. Regular pest control services are crucial for maintaining a healthy and pest-free environment for your tenants. Partner with a reputable pest control company to develop a customized plan based on the specific needs of your property and the surrounding environment.

Benefits: Protects the health and safety of tenants, prevents property damage caused by pests, and reduces the likelihood of tenant complaints.

Building a Strong Partnership with Your HVAC Maintenance Company

Allegiance Heating and Air understands the unique challenges faced by property managers. Here are some additional tips to ensure a successful partnership with your chosen HVAC maintenance company:

  • Schedule Regular Maintenance: Don't wait for a breakdown to call for service. Schedule annual HVAC inspections and tune-ups to maintain optimal performance and prevent problems.
  • Clear Communication: Maintain open communication with your HVAC maintenance company. Inform them about the types of properties you manage, the number of units, and any specific concerns you may have.
  • Preventative Maintenance Agreements: Consider a preventative maintenance agreement with your chosen HVAC service company. These agreements often provide discounted rates for annual inspections, priority service during peak seasons, and extended warranties on parts and labor.
  • Emergency Response Plan: Discuss your emergency response plan with your local heating and air conditioning company. Establish clear protocols for handling after-hours emergencies and ensure tenants know who to contact in case of a heating or cooling system failure.
  • Documentation and Record Keeping: Maintain detailed records of all maintenance performed on your properties. This includes invoices, service reports, and any warranties provided.

By following these tips and prioritizing the five annual maintenance services outlined above, you can ensure your properties remain comfortable, safe, and cost-effective for your tenants. 

Allegiance Heating and Air is committed to providing reliable and professional HVAC service to property managers throughout San Diego and surrounding areas. Contact us today to discuss your specific needs and how we can help you maintain a happy and stable tenant base!